One scenario every professional has faced in their days as a commercial real estate marketer is having to send out contracts to be signed and then have to wait for their client. After waiting for ages, you eventually find that you need to give your client a gentle nudge to get them to work with you. At this point, a sense of fear can creep in as you decide how to send this follow-up email without being annoying.
The truth is that getting in touch with someone without being obnoxious is an art. Email is a great way to communicate, but it’s used so often that most emails get lost in the inbox. You may find that sending follow-up emails is a normal part of your contact frequency and not fun, but something that needs to be done.
Following up with someone can be difficult because you don’t want to be perceived as annoying or intrusive. Fortunately, we’ve listed a few tips for you to help you control your reach and ensure a response while avoiding stress and awkwardness. You don’t have to worry about being uncomfortable for the other person by following these tips:
It’s easy to get frustrated when someone doesn’t look like they’re considering your time. Being passive-aggressive is not the answer. You should be careful to stay friendly and open, even if this is the fourth reminder you send out with no reply. Remember, this is someone you need to work with in some way so you need to keep goodwill going at all times.
People are now more busy than ever. You have to try to be sensitive to the other demands on your time. Most business people have a loaded inbox with an average of 126 emails coming and going throughout the day. You shouldn’t top the pile any more than necessary and try to take a healthy week or two of break between follow-up emails whenever possible.
You shouldn’t be trying to avoid the bush and get straight to the point. Let someone know why you’re emailing them right away. Most of the time, people wait to reply to emails that take time to reply and then forget about them. If you are precise, you can get an answer faster and more effectively.
Let’s be honest; People will scan their emails. For this reason, it is important that you make your emails easy to read. People need to be able to understand what you need in seconds and they shouldn’t need to get to email to know what to do. Remember, the easier it is to read your email, the higher the response rate.
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