The present and future workplaces have changed like never before. The COVID-19 outbreak has caused companies to change work patterns, daily routines, customer meetings, human resource management and much more.
This leads to the creation of virtual teams. Virtual teams offer managers the opportunity to build a dream team without limits. It also offers employees the freedom and flexibility to achieve a healthy and safe work-life balance.
Communication can falter if teams never meet in person. Then trust and cooperation suffer, and sometimes the employees are under too much pressure with extensive tasks.
Despite these challenges, it is now a new normal. The virtual workforce stays here for a long time. Remote working enables companies to compete in this highly competitive world and adapt to the real challenges in the new workplace.
According to research by a Stanford professorEmployees who worked remotely found it easier to focus on their work and were less likely to take sick days or long breaks.
This may be the reason most large corporations work from home today for both the present and the future. Google, TCS, and IBM are examples of tech companies that have implemented this policy and used their remote teams to increase productivity and improve their skills by working at home.
Managing the virtual workforce is a tedious task. Remote teams face numerous challenges such as collaboration, task assignments, time management, on-time deliveries, etc.
A successful virtual team is the one that adapts to the new ways of virtual interaction and collaboration. And to make it successful, managers play a central role in remote working to:
- Help the virtual workforce work efficiently by introducing them with the latest remote tools.
- Give your team a little more time to research ideas and come up with ideas on how to use new tools and technology to simplify critical tasks.
- Regularly assign tasks with due dates to remote tools like Teams or Basecamp so they can work in a streamlined process with on-time deliveries. It uses the productivity of the employee and ensures that the home office is regular.
- Use video calling with team members most of the time. It will help you stay more connected and engaged.
- Be more creative than ever with your remote teams to increase productivity and improve interpersonal skills at all times.
Tips for managing virtual teams
- Focus on how team members collaborate and interact with each other in performing tasks
- Help them customize new automation tools that make their jobs easier with fast delivery and high performance
- Help them come up with new ideas and brainstorm ideas with interactive sessions
- Provide a flexible and friendly environment for your team members to interact with and overcome the challenges they face while working remotely
- Make it clear to virtual teams that the remote work environment opens up a world of new possibilities and opportunities for them to explore
- Initiate video conferencing and at the beginning of the meeting, spend a few minutes asking some personal questions, such as: “How do you feel at home?”
The world demands new ways of working. The pandemic is challenging startups, large corporations, and managers to rethink business models, strategies, and the way they manage their workforce. How we work and where we work is now being redefined. COVID19 prompted companies to quickly switch their physical workforce to virtual teams overnight.
The COVID-19 outbreak has required an abrupt change in how managers manage business operations and remote teams. Remote working brings more engagement to the way managers communicate and interact in meaningful ways.
Key rule: With digital space evolving rapidly right now, managers need to be proactive every time to change direction and connect with our remote teams.
“Manage a virtual team Managers need to duplicate the fundamentals of good management, including setting clear goals, holding great meetings, communicating clearly, and harnessing the individual and collective strengths of team members. ” says Julie Wilson, founder of the Institute for Future Learning and lecturer at Harvard University.
Image source: CNBC
Put everything together
All in all, we can say that the new transformed digital age offers enormous opportunities for businesses. Not only to improve existing processes, but to activate new ways of working and value creation channels. The transition from personal work to virtual work is proving to be challenging.
Zoom meetings, Slack messaging, and team conferences go a long way toward building a digital bridge between virtual teams.
Here are the most commonly used remote collaboration tools in 2020:
Image source: Statista
In addition, we are entering a digital world where we are creating new business value by equipping people with smart technologies and redesigning our business models and strategies to take advantage of the company’s opportunities digital revolution.
Guest author: Tanya Kumari heads digital marketing & content for Classic computer science, a global web development company. She is an avid reader, music lover and technology enthusiast who likes to be informed about the latest developments in the techno world. When she’s not working on her latest article on tech dynamics, you can find her at the coffee maker and educate staff about the benefits of a healthy lifestyle and how to achieve it.
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