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7 tips for effective software license management ENTREPRENEUR

Managing software licenses is one of the necessary evils when operating an IT department. Tame the complexity of license management by using the right resources and understanding these seven license issues.

7 tips for effective software license management

1. Track license usage

In a large IT environment in particular, license management can be a Herculean task that easily exceeds the capabilities of general spreadsheets or database programs. That is why it is important to have a special tool for Manage software licenses. Tracking and managing your licenses is an ongoing process.

No matter how well you’ve planned your purchases, developing your environment requires license changes. For example, licenses from one order may need to be recombined with other orders to support another project. Replacement hardware with different technical specifications than your outdated devices may require a different license.

2. Accept chargeback

If you have one Chargeback system In your company, you need to keep track of which licenses belong to which department. Otherwise, you may not be able to demonstrate that you have properly assigned the licenses. In this case, you run the risk of losing the internal reimbursement of license fees.

3. Change license name and coverage

Over time, the same license type may be renamed by the provider. Conversely, the provider may still use the same name for a license, but will change some of the features covered. Contact the provider regularly to ensure that you fully understand what each license covers in terms of features.

4. Convert legacy licenses

In this sense, you may have licenses that will later expire from the provider. You need to keep track of all the licenses you own, even if they’re not currently in use. The provider should convert expiring licenses into licenses for current products so that you do not lose your investment. Sometimes you can haggle with the provider to get a conversion offer that better fits your IT needs.

5. Licensing of various operating system platforms and hardware

Some software programs require a different license for Windows than for Linux / UNIX platforms. The same applies to midrange and mainframe systems.

You must, too Understand processors and cores, because some providers classify licenses according to these attributes. Sometimes different standards are used for virtual machines than for physical ones.

6. Licensing for Services & Support

Some companies do not have to pay for software upgrades directly. Rather, you are asked to pay a support license that corresponds to a particular software.

To obtain technical support from the provider, you may be asked to purchase support licenses for each new iteration of a software product. Some providers also license general technical support services to help you manage your entire IT environment.

7. Licensing in the cloud

Enterprise-level license management can be complex. However, managing workstation productivity software licenses also has its own challenges. The licensing of workstation software has traditionally been divided into two main types: seat or location based licensing.

Since the majority of our computers are virtual, licensing has also been moved to the cloud. It is worth getting acquainted with the new Cloud-based license modelsB. Pay per instance or subscription services.

If you manage software licenses for a geographically distributed workforce, you must work with the provider to ensure that you meet all legal requirements. Due to copyright restrictions, some providers may not license their software for use in certain countries. Other vendors may not license software installation on multiple mobile devices by a single user.

Managing software licenses can be difficult. The trick for successful license management is to equip your company with the right tools: close communication with software providers and a dynamic platform for tracking your licenses.

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